Board Meetings

Board Meetings help you plan a meeting, build its agenda, invite participants, and share everything with your board through a read-only portal. Before you start, make sure your board members exist as seats in Board Constitution.

The meeting lifecycle

Every meeting moves through a simple set of states:

Draft — you’re still putting it together.
Scheduled — it’s locked in and shared with your board.
Completed — it has happened.

A meeting can also be Cancelled at any point.

You can label each meeting by type: regular, special, annual, or emergency.

Create a meeting from a template

New meetings always start from a meeting template, which seeds the agenda and participants so you don’t begin with a blank page.

Start a new meeting and pick a template.
Choose between a system (default) template or one of your account templates.
Fill in the meeting details:
- Date and time, plus the timezone
- Location and a video URL
- An RSVP deadline

Build the agenda

The agenda builder lets you arrange ordered agenda items. For each item you can set:

A type: procedural, presentation, discussion, vote, information, or break
An optional duration
An optional presenter
An outcome you can record after the item is discussed

Reorder items to match how you want the meeting to flow.

Add participants

Add the people who’ll be in the room. You can pull them from your board seats, team users, shareholders, or members — or add an ad-hoc external guest.

Each participant has:

A role: chair, director, observer, secretary, counsel, or guest
An optional voting-eligible flag
An RSVP status: pending, accepted, declined, or tentative
An attended flag

The Business Update (board pre-read)

The Business Update is a structured pre-read for your board, organized into sections:

Highlights
Metrics summary
Financial summary
Risks
Asks
Next steps

You can auto-prefill the blank sections from your platform data — financials, metrics, and runway — then edit as needed. The Business Update only appears to board members on the portal once it’s populated.

Attach supporting documents

Use Supporting Documents to attach existing files or links from the shared company document library to a board meeting. This is for board decks, financial packets, agenda attachments, prior materials, or any other pre-read that should travel with the meeting.

Supporting documents stay in the company document library. Removing a document from a meeting only removes that meeting placement; it does not delete the source document.

Use access grants to share a specific meeting with specific portal-enabled board seats. Only the seats you grant access to will see that meeting.

What board members see

Board members sign in to a read-only board portal using a passwordless magic link (see the portal sign-in guide for how that works). On the portal they can:

See the meetings shared to their seat
View the agenda, participants, business update, supporting documents, and meeting logistics
Open or download supporting documents shared with the meeting

They cannot edit anything.

Coming later

A few capabilities aren’t available yet:

Downloadable board packs
Formal minutes and resolutions
Written-consent voting